Fallbrook HOA Board of Directors | Meeting Minutes
September 11, 2026, 7:30 a.m.

Commons Area

• Installing additional pet waste receptacles as the neighborhood expands and replacing damaged receptacles as needed.
• The decision to allow some of the natural grasses along NW 1st to grow was based on a recommendation from landscape professionals to create a more natural appearance while reducing watering and overall maintenance needs. No new grasses were planted as part of this effort. Nebco is currently evaluating whether this approach is something they would like to continue exploring or whether to return the area to a fully mowed appearance.
• New Urbanism alleys continue to be evaluated, with contractors being contacted to explore potential improvements.

CCR (Covenants, Conditions, and Restrictions)

• A door hanger will be designed and distributed to inform residents where HOA meeting minutes are posted and where to report covenant violations and submit common area maintenance requests.

Financial Report

Budget Overview

• Estimated current cash balance as of 9/1 is $149,882
• Receivables – 96.9% collected, with $9,514 outstanding, compared to 99.1% collected and $2,404 outstanding at the same time last year. Currently, 15 homeowners are past due, 3 are paid ahead.
• We have spent 58% of our budgeted spend through August 31 as compared to 49.4% last year.
• Stonebrook Loan final payment was made in June ($22,054).
• Copies of all Yard Maintenance invoices YTD have been requested to compare actual expenses to the budgeted amounts in the categories that fall under “Yard Maintenance”.
• Our Net Operating income through 8/31 is estimated at $143,191 as compared to $138,606 same time last year.

Projects to Budget for/Approve

1. Stream erosion beginning around the bridge/wall on Stonebrook Pkwy – quotes needed.
2. Removal of dead trees in the Tallgrass median – quotes needed.
3. Stream weed spraying – quotes needed.

NEBCO Report

South Business Park Pond & Trail Expansion

• Continued work on the pond and trail expansion.
• New concrete trail will connect to the existing trail along Highway 34.
• Maintenance costs will fall under the Town Center/Business Park, not the HOA.
• The stream pump near Stonebrook Pkwy will remain off through the end of the year while construction continues.

Trail Improvements

• The trail alongside the newest commercial building and behind the new rowhomes was cleaned up, with the trail and surrounding natural landscape restored.

Adjournment

Fallbrook HOA Board of Directors | Meeting Minutes
April 24, 2026, 7:00 a.m.

Commons Area

Stream Improvement

• North stream maintenance was completed and Yardworx repaired turf damage

New pond addition

• Nebco improving pond and expanding
• Stream pump will likely to be off due to these improvements

Concrete

• Along N. 1 st Street connecting Bittersweet to Alvo Road sidewalk
• Looking at having approaches completed while contractors are in the area pouring

Summer Festivals

• May 29^th & August 8^th
  Wineries to join to help with the demand
  More activities for kids

CCR (Covenants, Conditions, and Restrictions)

• Make preparations for a door hanger to inform residents where the forms and minutes can be found.

Financial Report

Budget Overview

• Over 87% collection of dues
• This year we gathered bids prior to creation of the annual budget. Years prior we just based budgeting off of the previous year.
• Discussed a timetable to routinely check on bids outside of our current obtained contracts. Competitive rebid.

NEBCO Report

• Nebraska Foundation: 200-250 employees, Spring 2027
• New Tenants: Construction (Satellite office)

Adjournment

Fallbrook HOA Board of Directors  |  2026 Annual Meeting
January 20, 2026, 7:00 p.m.

Click HERE to view the Fallbrook HOA 2026 Annual Report

Fallbrook HOA Board of Directors  |  Board Minutes
December 19, 2025, 7:00 a.m.

Commons Area

Alley Maintenance

• Alley repairs and crack sealing were completed satisfactorily.
• The Board will obtain quotes for spray sealing now that contractor availability has improved.

Short Retaining Wall & Mulch Bed (Stonebrook Parkway)

• This area will be added to the monthly maintenance schedule.
• Eagle Nursery will be engaged to perform an initial cleanup, followed by routine maintenance (weeding and general cleanup).
• Budget clarification is needed to determine what costs fall under “spring cleanup” versus “mulch.”
• Action Item: Obtain quotes and associated costs for proper budget allocation.
• Question: Confirm whether Yardworx has a rate increase for 2026.

Stream Maintenance

• In 2026, larger stones will need to be repositioned and additional stones added.
• Gana’s work for 2025 stream maintenance was not completed before the weather turned – those budget dollars are being rolled over to 2026.  Board budgeted $5,000 for stone repair in the stream bed.

Farmer’s Market

• The market manager has relocated, and insurance coverage is required for continued operation.
• The original intent of the Farmer’s Market was to draw traffic to the area. Given the neighborhood’s growth, expansion of nearby businesses, and traffic generated by the Summer Festival, this objective is no longer necessary.
• The Board agreed taking over management of the Farmer’s Market is outside the HOA responsibility.

CCR (Covenants, Conditions, and Restrictions)

• The Board will proceed with drafting various versions of letters to notify residents of CCR violations and request corrective action.
• Prior to sending notices, the Board will conduct a proactive review of surrounding properties to ensure any similar violations are addressed consistently.

Financial Report

Budget Overview

• Proposed HOA dues: $625 (8.7% increase).
• New Urbanism dues: $135 (0% increase).
• Action Item: Obtain updated lot counts from NEBCO (follow-up sent).
• Action Item: Reserve space at the YMCA for the Annual Meeting on January 20, 2026.

Proposed Process Change

• Any Yardworx or maintenance expenses outside routine services must be reviewed prior to approval.
• The Board noted continued overspending in this category and discussed the need for greater transparency and controls.

NEBCO Report

• New commercial space is expected to be ready for occupancy in February 2026.

Adjournment

Fallbrook HOA Board of Directors  |  Board Minutes
September 12, 2025, 7:00am

Commons Area

Alley Maintenance

• Contractors have completed the NU alley repairs. A final pass will be made to address minor cracks that need touch-up.

Stream Maintenance

• Gana is scheduled to begin the annual stream maintenance once the ground. This fall they will focus on the adjustment of large rocks/boulders that have shifted over time.
• Derek noticed that the water level was low, which lead to further investigation and thus determined that the sump pump was struggling due to the inlets being clogged and has well as some electric issues.

Solution: MD Aquatics (scuba certified) is scheduled to clean the inlets free of debris and allege. Cost split 50/50 with business park.

Action: Ask MC Aquatics for their recommendations of allege specific chemicals for treatment and estimated frequency of outlet cleaning.

Grounds

• Dreke has been insistent that Yardworx catches certain areas that have been overlooked as well as those areas that sustained storm damage.

Events

• Summer Festival– Approx. 3,000 in attendance. Positive reviews and great community support. 2026 Festival date: August 8th 2026

CCR (Covenants, Conditions, and Restrictions)

Addressing CCR Violations

• When addressing CCR violation: Need to be consistent–either we only address violations when issued by a complaintive or we take an active approach and tighten our stance on CCR violations.

Solution: Board agreed to be proactive: Letter templates have been compiled as a good base. (Overgrown, Trailer, Cars not being moved). Good faith letter from the HOA sent first and then follow up with official letter if issue is not addressed.

• Create a google form for submitting complaints. Complainant must site the violation (drop down menu of CCR violations). Google form will be housed on FallbrookUSA.com
• Also included on website, a “report a maintenance issue” form, and HOA Board meeting minutes
• Create a door hanger for Fallbrook residence explaining that the board will be taking an active part in addressing covenant violations and direct residents to the website for calling attention any violations. Include a list of the top code violations and make special mention of where residents can view meeting minutes.

Financial Report

Cash

• Estimated 8/31/2025 Balance of $147,910 compared to $175,057 8/31/2024

Income Statement

• $138,622 Estimated YTD through 8/31 which is $15.4K less than 8/31/2024 ($25K less thru 7/31 comparing 2025 to 2024)
• $135,842 remaining budgeted spend for 9/1 – 12/31.
• Budget dollars spent: $9800 on alleys, $5000 for continued Stonebrook (approved last meeting to backfill around stones), $36K in landscape (invoices are expected in September)
• $12K to transfer to reserves, discussed option to not transfer pending spend on alley repair as tied to new urbanism overage
• 3 homeowners with dues outstanding – per Dunning process will receive notice from NEBCO Legal if outstanding at 8/31
• Raise dues 10% for general ($625) leaving NU dues where they are due to the sufficient funds in the NU reserves.

 NEBCO Report

• Nebco to send out necessary legal letters for past dues and any CCR violations.
• New commercial space has not yet been marketed to the public.

Adjournment