Fallbrook HOA Board of Directors | Meeting Minutes
September 11, 2026, 7:30 a.m.

Commons Area

• Installing additional pet waste receptacles as the neighborhood expands and replacing damaged receptacles as needed.
• The decision to allow some of the natural grasses along NW 1st to grow was based on a recommendation from landscape professionals to create a more natural appearance while reducing watering and overall maintenance needs. No new grasses were planted as part of this effort. Nebco is currently evaluating whether this approach is something they would like to continue exploring or whether to return the area to a fully mowed appearance.
• New Urbanism alleys continue to be evaluated, with contractors being contacted to explore potential improvements.

CCR (Covenants, Conditions, and Restrictions)

• A door hanger will be designed and distributed to inform residents where HOA meeting minutes are posted and where to report covenant violations and submit common area maintenance requests.

Financial Report

Budget Overview

• Estimated current cash balance as of 9/1 is $149,882
• Receivables – 96.9% collected, with $9,514 outstanding, compared to 99.1% collected and $2,404 outstanding at the same time last year. Currently, 15 homeowners are past due, 3 are paid ahead.
• We have spent 58% of our budgeted spend through August 31 as compared to 49.4% last year.
• Stonebrook Loan final payment was made in June ($22,054).
• Copies of all Yard Maintenance invoices YTD have been requested to compare actual expenses to the budgeted amounts in the categories that fall under “Yard Maintenance”.
• Our Net Operating income through 8/31 is estimated at $143,191 as compared to $138,606 same time last year.

Projects to Budget for/Approve

1. Stream erosion beginning around the bridge/wall on Stonebrook Pkwy – quotes needed.
2. Removal of dead trees in the Tallgrass median – quotes needed.
3. Stream weed spraying – quotes needed.

NEBCO Report

South Business Park Pond & Trail Expansion

• Continued work on the pond and trail expansion.
• New concrete trail will connect to the existing trail along Highway 34.
• Maintenance costs will fall under the Town Center/Business Park, not the HOA.
• The stream pump near Stonebrook Pkwy will remain off through the end of the year while construction continues.

Trail Improvements

• The trail alongside the newest commercial building and behind the new rowhomes was cleaned up, with the trail and surrounding natural landscape restored.

Adjournment

Fallbrook HOA Board of Directors | Meeting Minutes
April 24, 2026, 7:00 a.m.

Commons Area

Stream Improvement

• North stream maintenance was completed and Yardworx repaired turf damage

New pond addition

• Nebco improving pond and expanding
• Stream pump will likely to be off due to these improvements

Concrete

• Along N. 1 st Street connecting Bittersweet to Alvo Road sidewalk
• Looking at having approaches completed while contractors are in the area pouring

Summer Festivals

• May 29^th & August 8^th
  Wineries to join to help with the demand
  More activities for kids

CCR (Covenants, Conditions, and Restrictions)

• Make preparations for a door hanger to inform residents where the forms and minutes can be found.

Financial Report

Budget Overview

• Over 87% collection of dues
• This year we gathered bids prior to creation of the annual budget. Years prior we just based budgeting off of the previous year.
• Discussed a timetable to routinely check on bids outside of our current obtained contracts. Competitive rebid.

NEBCO Report

• Nebraska Foundation: 200-250 employees, Spring 2027
• New Tenants: Construction (Satellite office)

Adjournment

Fallbrook HOA Board of Directors  |  2026 Annual Meeting
January 20, 2026, 7:00 p.m.

Click HERE to view the Fallbrook HOA 2026 Annual Report

Fallbrook HOA Board of Directors  |  Board Minutes
December 19, 2025, 7:00 a.m.

Commons Area

Alley Maintenance

• Alley repairs and crack sealing were completed satisfactorily.
• The Board will obtain quotes for spray sealing now that contractor availability has improved.

Short Retaining Wall & Mulch Bed (Stonebrook Parkway)

• This area will be added to the monthly maintenance schedule.
• Eagle Nursery will be engaged to perform an initial cleanup, followed by routine maintenance (weeding and general cleanup).
• Budget clarification is needed to determine what costs fall under “spring cleanup” versus “mulch.”
• Action Item: Obtain quotes and associated costs for proper budget allocation.
• Question: Confirm whether Yardworx has a rate increase for 2026.

Stream Maintenance

• In 2026, larger stones will need to be repositioned and additional stones added.
• Gana’s work for 2025 stream maintenance was not completed before the weather turned – those budget dollars are being rolled over to 2026.  Board budgeted $5,000 for stone repair in the stream bed.

Farmer’s Market

• The market manager has relocated, and insurance coverage is required for continued operation.
• The original intent of the Farmer’s Market was to draw traffic to the area. Given the neighborhood’s growth, expansion of nearby businesses, and traffic generated by the Summer Festival, this objective is no longer necessary.
• The Board agreed taking over management of the Farmer’s Market is outside the HOA responsibility.

CCR (Covenants, Conditions, and Restrictions)

• The Board will proceed with drafting various versions of letters to notify residents of CCR violations and request corrective action.
• Prior to sending notices, the Board will conduct a proactive review of surrounding properties to ensure any similar violations are addressed consistently.

Financial Report

Budget Overview

• Proposed HOA dues: $625 (8.7% increase).
• New Urbanism dues: $135 (0% increase).
• Action Item: Obtain updated lot counts from NEBCO (follow-up sent).
• Action Item: Reserve space at the YMCA for the Annual Meeting on January 20, 2026.

Proposed Process Change

• Any Yardworx or maintenance expenses outside routine services must be reviewed prior to approval.
• The Board noted continued overspending in this category and discussed the need for greater transparency and controls.

NEBCO Report

• New commercial space is expected to be ready for occupancy in February 2026.

Adjournment